PERSONAL DATA PROTECTION NOTICE

Pursuant to the Personal Data Protection, this Personal Data Protection Notice sets out how Friedrich-Ebert-Stiftung, Indonesia Office (FES Indonesia) collects, uses, retains and discloses your personal data.

FES Indonesia recognizes its responsibilities in relation to the collection, retaining, processing, using and the disclosure of personal data. The provision of your personal data is voluntary. You may choose not to provide us with the requested data; but failure to do so may inhibit our ability to collaborate with you or provide services to you.

What is Personal Data
Personal Data is data from which an individual can be identified from the data alone or with other information about the individual. For the purposes of our services, personal data would generally include your full name, address, telephone number, date and place of birth, nationality, identity card or passport information, gender, marital status and employment details.

How do we collect Personal Data
FES Indonesia collects personal data in the following manner:

• When you participate in our events, subscribe to our services and publications, access our websites and use our online services;
• When you submit documents and application forms to register your participation in our activities or you submit an application for a job or internship with our programmes or office;
• When you submit requests for changes or updates of your existing personal data;
• When you respond to our queries or requests for us to contact you;
• When you interact with our staff, partners, alumni, service providers via phone, email, face-to-face meetings, networking, interviews, SMS, fax, mail or electronic mail;
• When you receive referrals and collect personal data within FES Indonesia, its associated persons/organisations, partners, service providers and third party service providers;
• When you submit personal data to us to participate in our research projects organized by FES Indonesia or its partners;

Purposes for which personal data is Collected, Used or Disclosed
FES Indonesia collects, uses and discloses personal data for the following purposes:

• Evaluating your suitability for participation in our activities, collaborations in our projects and/or employment with FES Indonesia;
• Establishing a relationship with FES Indonesia as a partner, alumni, etc.
• Responding to your requests or queries including requests and queries from your authorized representatives and individuals purporting to be you;
• Making changes or updating to your personal particulars;
• Providing ad-hoc or regular information about your relationship with FES Indonesia;
• Verifying your identity and any information you provide to us;
• Promoting our activities;
• Providing, managing, operating, processing and administering our services to you;
• Archiving, backing up or destroying personal data;
• Compliance, monitoring and audit review;
• Meeting requirements for FES Indonesia’s operations;
• To communicate with you to update you on FES Indonesia’s mission, work or future changes;
• For statistics and surveys;
• For data matching and administrative purposes;
• Meeting requirements imposed by any law, rules, regulations, agreements imposed by the Indonesia Government, project partners, third parties service providers, industry bodies, etc.
• To personalize the appearance of our website and increase the visibility of FES Indonesia;
• Training;
• Other purposes as notified at the time of collection;

By interacting with FES Indonesia, submitting information to FES Indonesia, or signing up to participate in any of FES Indonesia programmes and activities, you consent to FES Indonesia’s to use and retain your information for as long as necessary to fulfill the above purposes. Reasonable steps will be taken to delete, destroy or anonymize your personal data when it is no longer necessary for any of the above purposes.

Who may be provided with your Personal Data
FES Indonesia will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on FES Indonesia or our website; (b) protect and defend the rights or property of FES Indonesia and our website; and, (c) act under exigent circumstances to protect the personal safety of users of our website, or the public.

Consequences of Consent Withdrawal
Individuals may withdraw their consent for FES Indonesia or our website to collect, use or disclose their personal data by giving FES Indonesia reasonable notice, using the “Withdrawal of Consent Form” which is available on request from us.

However, withdrawal of your consent for FES Indonesia or our website to collect, use or disclose your personal data will render FES Indonesia being unable to continue any collaborations or participation in FES Indonesia programmes and activities.

Data Accuracy
It is the individuals’ responsibility to provide accurate and up to date personal data in order for FES Indonesia and our website to service you.

Contact Us
To request access, correction of your personal data or withdrawal of consent, or for more information on FES Indonesia Personal Data Protection Policy, please contact us at info(at)fes.or.id